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TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices. TMF Group has been operating in Poland for more than 20 years. Our two offices in Warsaw and Katowice employ more than 400 business professionals who help and support client business and projects.

If you like to work with in friendly, open and trust based team structure, where you are given responsibility and direct client contact, we are the place to work.

We are looking for a HR & Payroll Assistant to join our team in Warsaw or Katowice to perform a variety of routine, relatively easy payroll activities under supervision

Operations

• Filing of the clients documentation
• Ensuring all paperwork is filled on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS) – under supervision
• Generating/ printing payslips and annual tax declarations for clients’ employees 
• Supporting team in administrative activities, e.g. letters/supplies distribution, scanning/copying/shredding the documents on other team members request
• Responsible for accurate entry of source information into payroll/HR software
• Submitting all output and reports for clients to Specialist or Manager for approval
• Preparation of banking payroll file to be uploaded to the banking system for payment
• Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or Specialist

Compliance

• Identifying out-of-scope service and providing respective information to the Manager
• Keeping up to date with changes in payroll and labour legislation
• Identifying errors or missing documentation provided by the client and reporting them to the Specialist responsible for given client or Manager
• Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
• Working in compliance with all company procedures and related standards of work

Customers

• Providing services to small-size clients under minimum supervision and to medium-size clients under close supervision
• Collecting of all necessary information from the client on time, under close supervision
• Preparing draft correspondence to clients and Polish authorities concerning payroll agenda, prepare draft responses to client questions, and sending them after approval received from appointed reviewer
• Attending the operational meetings with clients representatives

• Attention to Detail
  The ability to process detailed information effectively and consistently.
• Data Gathering and Analysis
  Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal, or judgment, and to enable strategic and leadership decision making.
• Information Seeking
  Searching and locating the information by using sources of information whether printed or online.
• Customer Focus
  Builds and maintains customer satisfaction with the products and services offered by the organization.
• Communication
  Delivers clear, effective communication and takes responsibility for understanding others.
• Accountability
  Being accountable and passing on accountability for one's own actions and those of colleagues and the organization
• Teamwork and Cooperation
  The ability to work effectively with others in order to achieve a shared goal - even when the object at stake is of no direct personal interest.

• Up to 1 year of previous experience (working at HR or Payroll area is an advantage)
• Bachelor or Master degree (preferably in administration, economics, management, law or related field)
• Basic knowledge of labor law
• Good knowledge of MS Office (especially Excel)
• Previous working experience with payroll software is an advantage
• English at minimum level of B1

• Private medical care
• Life insurance co-financing 
• Free Business English classes in the office 
• Access to online foreign languages learning platform - GoFluent 
• Flexible working hours 
• Co-financing of tickets for sports activities 
• Social fund with holiday allowance 
• Pre-paid (lunch) card 
• Reliable support in achieving your own professional goals.